
Virtual assistant
Virtual assistant vs employee: which one does your business actually need?
A full-time hire is much more than a salary. Compare a virtual assistant vs an employee: recruitment, hours, holidays, cover and equipment.
Hire a remote executive assistant for your business: an experienced person from The Assist agency who gives you executive support by the hour. They work remotely, on a package of hours per 28 days, and take ownership of a chosen part of your back office: invoicing and payments, contracts, client service, liaison with your accountant. They run it in your systems, at a steady rhythm, and report the outcome. Only decisions come back to you.
Prefer email? wiktoria@theassist.plSee packages
Who is responsible for what
responsibility map
The difference
A remote executive assistant, sometimes called a remote office manager, owns a whole area and takes the load off your company. A virtual assistant completes the tasks you hand over and takes the load off you. Here is one example: an overdue invoice.
The area has an owner. You know the outcome.
You watch the area. You delegate single matters.
A virtual assistant for you, an executive assistant for your company.
Packages
From €410 net for 10 hours.
Paid upfront, billed in 28-day cycles. Your executive assistant works fully in English. All prices are net. VAT is charged depending on your country of tax residence.
Areas to hand over
Your company's administration, split into areas. For each one you see what your assistant does day to day, which tools they work in and what comes back to you.
Payments checked every day, overdue invoices followed up to the end.
Example tools
What comes back to you
A current payment status and a short list of matters that need your decision.
Every contract prepared, sent and logged in the register.
Example tools
What comes back to you
Every client's documents in one place.
No one waits for a reply. Every contact is logged in the system.
Example tools
What comes back to you
An organised contact base and the history of every conversation.
Phones, internet, suppliers. Your company has what it needs to work.
Example tools
What comes back to you
Compared offers with a recommendation. You choose, your assistant implements.
Company trips and team events organised, from the plan to the final confirmation.
Example tools
What comes back to you
A ready plan and confirmed bookings. You just arrive.
An assistant to the board, by the hour. Your calendar, meetings and the matters that can't wait.
Example tools
What comes back to you
An organised week and meetings you walk into with full context.
Your executive assistant as a project coordinator: one person manages everyone who works for your company from the outside.
Example tools
What comes back to you
One summary instead of ten threads. You approve, the rest happens without you.
Which area will you hand over first?
15 minutes. You point out the area, we show you how we take it over.
Tools
Every company works differently, so you don't implement anything. Your executive assistant steps into the tools you already use and runs their area there.
Invoices, pro formas and corrections issued on time. Payments checked, overdue invoices under control, transfers entered into the bank.
Cost invoices, notes and transfer confirmations reach your accountant without reminders. Your assistant answers their questions.
Contracts and annexes for contractors, with the details collected from each person. Payroll, social security and tax forms agreed with your accountant, transfers on time.
Tasks for your team, freelancers and agencies in one place. Your assistant watches deadlines, statuses and who is responsible for what.
New client details, cases and contact history updated after every conversation. The system is always up to date.
You choose the channel. Your assistant uses it to stay in touch with you, your team, clients and business partners.
Artificial intelligence
You decide whether and how AI tools such as Claude, ChatGPT or Gemini are used in your work. A person is responsible for every result: your dedicated assistant, who knows your company.
AI
Assistant
You
No. AI can prepare a draft, a summary or a comparison, but it won't call your client, agree a correction with your accountant or take responsibility for the result. Your assistant does that, and AI helps them do it faster.
Let's talk about your area.
On the call we agree the scope of work and whether and how we use AI in your company.
From a client's reports
A real estate company handed over payments and collections to us. Since then the area has been run month after month, and the owner sees every minute in the report.
Month of cooperation
Hours rounded to whole numbers. Source: The Assist monthly hourly reports.
… and 16 more working days
Executive assistant
The company's back office
Personal virtual assistant
The owner's private matters
86 h
regained in a month
Handing over an area
You point out the area. We agree what the outcome is and what comes back to you as a decision. Agreement and NDA from day one.
Within 24 hours we assign your dedicated executive assistant. They get access and learn your tools and the way your company works.
The area is run independently. Every month you get an hourly report and one invoice.
Packages
From €410 net for 10 hours (€41/h) to €1 320 net for 40 hours (€33/h), in a 28-day package. Executive support is an investment in an area, not a full-time hire. Your assistant works fully in English. All packages for both services: virtual assistant pricing.
€410
net / 28 daysMost chosen
This package covers the area from the example above: 15.6 h a month on average.
€770
net / 28 days€1 070
net / 28 days€1 320
net / 28 daysAll prices are net. VAT is charged depending on your country of tax residence.
Reviews
“Thanks to The Assist, I sleep soundly” - Małgorzata Ohme
FAQ
Can't see your question? Message us on WhatsApp - we'll get back to you during working hours.
A remote executive assistant from The Assist, sometimes called a remote office manager, has min. 4 years of experience and takes ownership of a chosen area of your company. They work on a package of hours per 28 days, in your systems, Monday to Friday, 9:00-17:00 CET.
Office administration and your company's back office: invoicing and payments, accountant liaison, contracts, client service, the office back-end, team events and coordinating agencies and freelancers. We agree the scope on the first call.
From €410 net for a 10-hour package per 28 days (€41/h) to €1 320 net for 40 hours (€33/h). You pay upfront for the package, based on an invoice. All prices are net. VAT is charged depending on your country of tax residence.
Yes. Your executive assistant works fully in English with you, your team, your clients and your suppliers.
With a remote executive assistant you pay for a package of hours, with no recruitment costs, holidays, sick leave or workstation. You start in 24 hours instead of after weeks of recruitment.
Yes. A virtual assistant takes care of your matters, an executive assistant takes care of your company. You get one invoice and one contact person.
The agreement and NDA are in place from day one, and only one dedicated person has access to your data. They work on a secure mailbox in The Assist's domain or in yours.
You can switch assistant. We match another person to your area.
Blog
A dedicated virtual assistant takes over your day-to-day within 24 hours. Point out the tasks - we take care of the rest.
Packages in EUR net, paid upfront in 28-day cycles.
Prefer to write? Message us on WhatsApp or email wiktoria@theassist.pl