Remote executive assistant by the hour. You hand over an area, not a to-do list.
- Remote executive assistant
- Executive support
Hire a remote executive assistant for your business: an experienced person from The Assist agency who gives you executive support by the hour. They work remotely, on a package of hours per 28 days, and take ownership of a chosen part of your back office: invoicing and payments, contracts, client service, liaison with your accountant. They run it in your systems, at a steady rhythm, and report the outcome. Only decisions come back to you.
Prefer email? wiktoria@theassist.plSee packages
Who is responsible for what
responsibility map
- Start in 24 h
- Min. 4 years of experience
- Agreement + NDA from day one
- A dedicated executive assistant
- Report of hours used
- Combined services - one invoice
- AI support only with your consent
- No full-time hire costs
The difference
How is an executive assistant different from a virtual assistant?
A remote executive assistant, sometimes called a remote office manager, owns a whole area and takes the load off your company. A virtual assistant completes the tasks you hand over and takes the load off you. Here is one example: an overdue invoice.
Executive assistant: Owns the area
- 1Checks incoming payments every day and marks them in the system.
- 2Runs reminders and polite collections on their own.
- 3Issues corrections and notes, and agrees open points with your accountant.
- 4You get a report and only the matters that need your decision.
The area has an owner. You know the outcome.
Virtual assistant: Gets a task
- 1You write: “Remind the client about the invoice.”
- 2The assistant sends the reminder and confirms it is done.
- 3Task closed. The next overdue invoice waits until you notice it.
You watch the area. You delegate single matters.
Combine both services in one way of working.
A virtual assistant for you, an executive assistant for your company.
- One invoice
- One contact person
Packages
From €410 net for 10 hours.
Paid upfront, billed in 28-day cycles. Your executive assistant works fully in English. All prices are net. VAT is charged depending on your country of tax residence.
Areas to hand over
Remote office manager: your back office runs without you
Your company's administration, split into areas. For each one you see what your assistant does day to day, which tools they work in and what comes back to you.
Payments and collections
Payments checked every day, overdue invoices followed up to the end.
- Daily
- Checking incoming payments, marking them in the system, polite collections: contacting clients after the due date.
- Weekly
- Corrective invoices, debit notes and pro formas. Documents go to your accountant.
- Monthly
- Reconciliation with your accountant and a report on the area.
Example tools
- Flobo
- inFakt
- Stripe
- Scanye
- KSeF
What comes back to you
A current payment status and a short list of matters that need your decision.
Contracts and documents
Every contract prepared, sent and logged in the register.
- Ongoing
- Contracts, annexes and assignments for new and existing clients, sent by email for signature.
- Weekly
- Updating the register of client and partner contracts.
- On changes
- New terms added to the templates before they reach the next client.
Example tools
- iusCase
- Contract register
- Company email
What comes back to you
Every client's documents in one place.
Clients and enquiries
No one waits for a reply. Every contact is logged in the system.
- Daily
- Conversations with clients and replies to messages.
- Ongoing
- Enquiries from listings logged in a file, offers sent, office viewings booked.
- After contact
- New client details entered into the CRM.
Example tools
- CRM
- iusCase
- Company email
What comes back to you
An organised contact base and the history of every conversation.
Office back-end
Phones, internet, suppliers. Your company has what it needs to work.
- Ongoing
- Numbers, SIM cards, office internet, team access and accounts.
- Post
- Collecting mail, sending letters to offices and business partners.
- As needed
- Supplier research with offers and quotes, for example for HR services.
- Orders
- Business card design and printing, couriers, office equipment.
Example tools
- Telecom providers
- Slack
- Company email
What comes back to you
Compared offers with a recommendation. You choose, your assistant implements.
Team and events
Company trips and team events organised, from the plan to the final confirmation.
- Planning
- Trip plan, hotel, conference room, train tickets.
- Programme
- Restaurant, escape room, a photo shoot with a photographer and make-up artist.
- Before the date
- Times confirmed with every supplier and the plan sent to the team.
Example tools
- Calendar
- Company email
- Trip plan
What comes back to you
A ready plan and confirmed bookings. You just arrive.
Executive support
An assistant to the board, by the hour. Your calendar, meetings and the matters that can't wait.
- Daily
- The board's calendar, booking meetings and calls, confirming dates.
- Ongoing
- Coordinating interviews for your recruitment, notary appointments, conference registrations.
- Projects
- Board photo shoot, company dinner, gifts and awards for partners.
Example tools
- Calendar
What comes back to you
An organised week and meetings you walk into with full context.
Projects, agencies and freelancers
Your executive assistant as a project coordinator: one person manages everyone who works for your company from the outside.
- Ongoing
- Briefs and orders for the copywriter, photographer and designer. Deadlines and revisions under control.
- PR agency
- Comments and press notes for approval, interviews and podcasts booked, a list of publications.
- Weekly
- A summary of activities, plus contractors' agreements and invoices passed on for settlement.
Example tools
- ClickUp
- Asana
- Company drive
What comes back to you
One summary instead of ten threads. You approve, the rest happens without you.
Which area will you hand over first?
15 minutes. You point out the area, we show you how we take it over.
Tools
Your executive assistant works in your systems.
Every company works differently, so you don't implement anything. Your executive assistant steps into the tools you already use and runs their area there.
Invoices, pro formas and corrections issued on time. Payments checked, overdue invoices under control, transfers entered into the bank.
- inFakt
- Fakturownia
- Flobo
- Stripe
- KSeF
- Business banking
Cost invoices, notes and transfer confirmations reach your accountant without reminders. Your assistant answers their questions.
- Saldeo
- Scanye
- Company drive
Contracts and annexes for contractors, with the details collected from each person. Payroll, social security and tax forms agreed with your accountant, transfers on time.
- Business banking
- Saldeo
Tasks for your team, freelancers and agencies in one place. Your assistant watches deadlines, statuses and who is responsible for what.
- ClickUp
- Asana
New client details, cases and contact history updated after every conversation. The system is always up to date.
- iusCase
- CRM
- Flobo
You choose the channel. Your assistant uses it to stay in touch with you, your team, clients and business partners.
- Slack
- Phone
- Only one dedicated person has access to your data.
- A secure mailbox in The Assist's domain or in yours.
- Using a different system? Tell us about it on the call.
Artificial intelligence
Your executive assistant and AI. You decide the scope.
You decide whether and how AI tools such as Claude, ChatGPT or Gemini are used in your work. A person is responsible for every result: your dedicated assistant, who knows your company.
AI
Speeds things up
- Drafts of emails, letters and offers
- Summaries of meetings and long threads
- Research and comparisons of offers
- Organising data and documents
Assistant
Is responsible
- Checks and corrects every result
- Talks to clients, your accountant and offices
- Makes decisions within the area
- Reports the outcome, not the process
You
Decide
- Whether we use AI
- For which tasks
- On which data
- In which tools
Will AI replace an executive assistant or a virtual assistant?
No. AI can prepare a draft, a summary or a comparison, but it won't call your client, agree a correction with your accountant or take responsibility for the result. Your assistant does that, and AI helps them do it faster.
Let's talk about your area.
On the call we agree the scope of work and whether and how we use AI in your company.
From a client's reports
An executive assistant in practice: one area, 19 months of continuity.
A real estate company handed over payments and collections to us. Since then the area has been run month after month, and the owner sees every minute in the report.
- 19
- months without a break
- 15.6 h
- a month on average
- 394
- entries in the hourly report
Hours worked in the area, month by month
19 consecutive monthsMonth of cooperation
Hours rounded to whole numbers. Source: The Assist monthly hourly reports.
… and 16 more working days
One client, one month, two services.
combined services · media industryExecutive assistant
The company's back office
- Invoices and transfers
- Accountant liaison: payroll, social security, tax forms
- Contracts and annexes for contractors
- Team access, accounts and equipment
- Correspondence and official matters
- Team and sales meetings
Personal virtual assistant
The owner's private matters
- Private bills and transfers
- Home: contractors, utilities, internet
- Offices and formalities
- Shopping, orders, couriers
- Family matters
- Documents for the accountant
86 h
regained in a month
Handing over an area
How to start working with an executive assistant?
- 01
A call and the scope
You point out the area. We agree what the outcome is and what comes back to you as a decision. Agreement and NDA from day one.
- 02
Getting into your systems
Within 24 hours we assign your dedicated executive assistant. They get access and learn your tools and the way your company works.
- 03
Running the area on their own
The area is run independently. Every month you get an hourly report and one invoice.
Packages
Remote executive assistant packages
From €410 net for 10 hours (€41/h) to €1 320 net for 40 hours (€33/h), in a 28-day package. Executive support is an investment in an area, not a full-time hire. Your assistant works fully in English. All packages for both services: virtual assistant pricing.
- 10hours
Operations Handover
Let's talk€410
net / 28 days - 20hours
Most chosen
Executive Support
This package covers the area from the example above: 15.6 h a month on average.
Let's talk€770
net / 28 days - 30hours
Systems and Scaling
Let's talk€1 070
net / 28 days - 40hours
Executive Office
Let's talk€1 320
net / 28 days
All prices are net. VAT is charged depending on your country of tax residence.
Reviews
Client reviews of working with The Assist
“Thanks to The Assist, I sleep soundly” - Małgorzata Ohme
Dr Katarzyna Łoza-SołtykFounder of Soldent Aesthetic Orthodontics and Implantology ClinicI wholeheartedly recommend Julia as a virtual assistant. Working with her has been extremely satisfying from the very beginning. Julia not only carries out her duties professionally, but also shows tremendous commitment, diligence and initiative…
MindgramMental health and well-being platformThe Assist is a qualified, competent team that finds a solution in every situation. Working with The Assist makes it possible to run projects across many areas in parallel. I especially recommend The Assist to startups that need extra help during intense periods, when there are not enough people. Thanks to The Assist, employees can focus on key tasks, which translates into efficiency and quality of work.
Prof. Rafał OhmePsychologist, expert in emotionsThe Assist proves every time that multitasking is possible, even enjoyable - as long as it is managed well. I have never worked with better professionals. Thank you very much and good luck with new clients and challenges.
Iwona WencelCEO and owner of WNCL Sp. z o.o., HR ExecutiveWith so many projects, tasks and an active family life, it is easy to get lost, worn out, and sometimes even forget something really important. Fortunately, there is The Assist. I am glad that during the most demanding period of my life I could count on their professional support. Speed, an “external memory”, taking on almost impossible tasks and delivering them - these are just a few features of working with The Assist. I warmly recommend them.
Małgorzata OhmePsychologist, journalist, podcasterThe Assist is my right hand in private life and in business. Thanks to The Assist I sleep soundly, and during the day I focus on what matters. Since I started working with The Assist, my quality of life has improved significantly.
Jakub ZielińskiCo-founder & CEO MindgramI warmly recommend The Assist's services to anyone looking for support in difficult times. Their professionalism, speed and individual approach to every client are truly impressive. Thanks to the experts at The Assist, I can manage my commitments effectively. The company understands its clients' needs perfectly, which is rare in our fast-changing world. I highly recommend their services to anyone struggling with too many responsibilities.
Sebastian KotówBusiness speakerProfessionalism in every respect. Over the past years I have had the pleasure of running several projects with their support that would not have succeeded without their commitment. Thanks to their effective help with recruitment, I saved a lot of time and hired exceptional specialists who are still valuable members of my team today. Their support was key in taking the load off me during complex projects and in handling many organisational matters. I wholeheartedly recommend working with them - they guarantee 100% success.
FintieraFinancial management dashboards in SAP ERPI am happy to give a recommendation - our collaboration with your team is at a very high level. Everything runs smoothly, professionally and with great commitment. I especially appreciate the initiative, dedication and openness to suggestions, which translates into fast and effective action. Thanks to Mirka's support, our team is genuinely relieved in running internal company processes, while keeping them continuous, high-quality and on time.
SonarHomeProperty valuation and agent recommendationsWorking with us as a virtual assistant, Wiktoria provides very solid administrative and operational support, especially in finance and document handling. Thanks to her consistency and good organisation, our processes are in order and we keep ongoing control over key matters. A reliable and independent partner to work with.
Era Nowych KobietSocial movementWorking with The Assist is a pure pleasure. Tasks are delivered on time and reliably, at the highest level. We can recommend them to anyone who needs to delegate some of their responsibilities. Tasks get done much more smoothly and efficiently, with complete professionalism.
Hubert GuzeraEntrepreneurThe Assist is the best assistant team you could dream of. Excellent support and a team you can trust with any task. I recommend them to everyone, because thanks to The Assist you can have much more time for the things that really matter.
FAQ
Remote executive assistant: frequently asked questions
Can't see your question? Message us on WhatsApp - we'll get back to you during working hours.
A remote executive assistant from The Assist, sometimes called a remote office manager, has min. 4 years of experience and takes ownership of a chosen area of your company. They work on a package of hours per 28 days, in your systems, Monday to Friday, 9:00-17:00 CET.
Office administration and your company's back office: invoicing and payments, accountant liaison, contracts, client service, the office back-end, team events and coordinating agencies and freelancers. We agree the scope on the first call.
From €410 net for a 10-hour package per 28 days (€41/h) to €1 320 net for 40 hours (€33/h). You pay upfront for the package, based on an invoice. All prices are net. VAT is charged depending on your country of tax residence.
Yes. Your executive assistant works fully in English with you, your team, your clients and your suppliers.
With a remote executive assistant you pay for a package of hours, with no recruitment costs, holidays, sick leave or workstation. You start in 24 hours instead of after weeks of recruitment.
Yes. A virtual assistant takes care of your matters, an executive assistant takes care of your company. You get one invoice and one contact person.
The agreement and NDA are in place from day one, and only one dedicated person has access to your data. They work on a secure mailbox in The Assist's domain or in yours.
You can switch assistant. We match another person to your area.
Get back 10+ hours a week. No recruitment, no full-time hire, no training people from scratch.
A dedicated virtual assistant takes over your day-to-day within 24 hours. Point out the tasks - we take care of the rest.
Packages in EUR net, paid upfront in 28-day cycles.
Prefer to write? Message us on WhatsApp or email wiktoria@theassist.pl